Sometimes companies use the same recruiting project again and again. For example, a delivery service company might have a standing job posting for "Delivery Drivers". Over time, this project would have dozens, hundreds or even thousands of applicants - making working in the Smart Inbox cumbersome.


There is a way to streamline your JobFlo Smart Inbox so that you will be able to work with only recent applicants: archiving. Once you have taken a set of applicants through your recruiting process and have either hired or rejected applicants, you can archive them so they no longer appear in your active Smart Inbox. If at a later date you wish to reconsider past candidates, you can find and re-activate them using the Search feature.


1. To archive a candidate or group of candidates:

  • Select a single applicant by clicking the check-box to the left.
  • Select multiple applicants by holding down the Ctrl (Cmd) button and clicking multiple check-boxes.
  • Select contiguous multiple applicants by clicking the top check-box, then holding down the Shift key while you click the bottom check-box.
  • Click the Archive Applicants button.
  • You will see a message Archived X applicants and the selected applicants will no longer display in the Smart Inbox.


2. You can bring candidates back from the Archive to the Smart Inbox a couple different ways.

  • You can browse archived applicants by scrolling to the bottom of the Smart Inbox and clicking the >>View Archived Applicants link.
  • You can view an Applicant Details Page by clicking the applicant name.
  • You can bring an applicant back to the Smart Inbox by clicking the Restore button.


  • You can search for applicants by typing a keyword in the Search all resumes field at the top.
  • To locate a known applicant type the first or last name.
  • You can identify archived applicants in search results by the Archived notation and Restore button below the name. You can bring an applicant back to the Smart Inbox by clicking the Restore button.
  • After you click the Restore button you will be taken to a page listing all archived applicants where you can browse as above.



Scroll down to see the steps above illustrated with screen shots...



1. To archive a candidate or group of candidates:

  • Select a single applicant by clicking the check-box to the left.
  • Select multiple applicants by holding down the Ctrl (Cmd) button and clicking multiple check-boxes.
  • Select contiguous multiple applicants by clicking the top check-box, then holding down the Shift key while you click the bottom check-box.
  • Click the Archive Applicants button. 

  • You will see a message Archived X applicants and the selected applicants will no longer display in the Smart Inbox.



2. You can bring candidates back from the Archive to the Smart Inbox a couple different ways.

  • You can browse archived applicants by scrolling to the bottom of the Smart Inbox and clicking the >>View Archived Applicants link.
  • You can view an Applicant Details Page by clicking the applicant name.
  • You can bring an applicant back to the Smart Inbox by clicking the Restore button.


  • You can search for applicants by typing a keyword in the Search all resumes field at the top.

  • To locate a known applicant type the first or last name.
  • You can identify archived applicants in search results by the Archived notation and Restore button below the name. 

    • You can bring an applicant back to the Smart Inbox by clicking the Restore button.
    • After you click the Restore button you see a Firstname Lastname restored to project message and will be taken to a page listing all archived applicants where you can browse as above.